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IMPORTANT NOTICES

Peer to Peer Requirements

Prior to issuing a medical necessity denial in response to an authorization request for medical or pharmacy services, a representative calls the treating provider and offers to schedule a peer-to-peer review. The review should take place prior to issuance of the denial. Scott and White Health Plan (SWHP) requests providers to promptly respond to the peer to peer request in order to ensure a timely and effective review of authorization requests for medical services.

To increase communication with SWHP providers across all lines of business, we would like to take this opportunity to outline the regulatory requirements for peer-to-peer or P2P.

Self-Insured (regulated by ERISA): ERISA guidelines do not require P2P for self-insured policy holders, however the provider will be contacted to allow submission of additional information prior to rendering a decision.

Medicare, Commercial (regulated by TDI), FEHB (regulated by OPM), Medicaid: Before a denial is issued, the provider of record is afforded a reasonable opportunity to discuss the services under review during normal business hours. Providers are required to respond in a timely manner to accept the opportunity.

Contact Customer Service at (254) 298-3000 if you have any additional questions.

Retroactive Authorization Requests

Effective June 1, 2017, the SWHP Health Services Department (HSD) no longer accepts retroactive authorization requests. If a service requires prior authorization and the authorization is not obtained prior to the service being rendered, the claim for the service will be denied.

The SWHP HSD will continue to accept retroactive notifications for the limited services that require one. A reference number will be provided for the notification. For more information, please do not hesitate to contact the SWHP HSD at 1-888-316-7947.

For BSWH Employee Plan ONLY.

All SWHP non-contracted provider requests for prior authorization are processed by Cigna.

Please take the following steps to ensure your request is processed in a timely manner:

  • You MUST FIRST verify benefits and eligibility with SWHP by phone. Call 1-844-769-3994 and speak to a customer advocate.
  • When verification is complete, you may have the advocate transfer you directly to Cigna, OR you may contact Cigna at 1-866-494-4872 to determine prior authorization requirements and initiate prior authorization requests.

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New Prior Authorization Requirements — Evicore

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Log In to Your Provider Account

View member information. Track claims. Get marketing materials and more.

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Medical Authorization Requests

Prior authorization is required for the medical services, procedures and supplies listed in the respective list.

Prior Authorization Lists

For any item on the prior authorization list, be sure to complete a prior authorization request. The forms are based on the Texas Department of Insurance (TDI) Standardized Prior Authorization Form.

SWHP Prior Authorization Forms

Health Services Division accepts prior authorization and peer-to-peer requests during regular business hours (8 a.m. to 5 p.m.) and any time after hours in the following ways:

  • Online: Log in to the secure Provider Portal to complete and submit the Prior Authorization form.
  • Fax: Download and complete the Prior Authorization form and cover sheet, then fax it to 1-800-626-3042.
  • Phone: For after-hours urgent admissions, or if online or fax submission is not possible, providers may call the Health Services Division directly: 1-254-298-3088 or 1-888-316-7947.

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Medical Coverage Policies

Last Revised

Next Review Date

Acupuncture 01/25/2018 01/25/2019
ADHD Testing 09/18/2018 09/18/2019
Adoptive Immunotherapy 04/25/2019 04/25/2020
Affordable Care Act-Preventive Care 08/22/2019 08/22/2020
Alternating Electrical Fields Therapy 10/05/2018 10/05/2019
Apolipoprotein E Genotype or Phenotype 06/19/2018 06/19/2019
Assistant Surgeon Policy 06/05/2018 06/05/2019
Autism Coverage Policy 05/22/2019 05/22/2020
Biochemical Markers of Alzheimer’s Disease 08/22/2019 08/22/2020
Biologicals for Wound Care and Procedures 06/27/2019 06/27/2020
Bone Turnover Markers 08/22/2019 08/22/2020
Botilinum Toxin Injection for Chemodenervation 10/02/2018 10/02/2019
Bone Graft Allografts as Standalone Spinal Stabilization Devices 07/17/2018 07/17/2019
Breast Reconstruction Surgery and Prophylactic Mastectomy 09/11/2018 09/11/2019
Breast Reduction Surgery 01/16/2018 01/16/2019
Bronchial Thermoplasty 01/23/2018 01/23/2019
Cancer Chemotherapy Guidelines 04/25/2019 04/25/2020
Cancer Treatment Vaccines 12/24/2018 12/24/2019
Cerliponase alfa (Brineura) for Batten Disease 04/25/2019 04/25/2020
Chiropractic Services 05/22/2018 05/22/2019
Claim Review Process 05/15/2018 05/15/2019
Cochlear Implants and Auditory Brainstem Implants 06/27/2019 06/27/2020
Cold Therapy Devices 08/22/2019 08/22/2020
Computed Tomographic Colonography 01/30/2018 01/30/2019
Coverage Determination Review 08/22/2017 08/22/2018
Custodial Care 05/22/2019 05/22/2020
Deep Brain Stimulation 06/12/2018 06/12/2019
Dental Services and Anesthesia 04/25/2019 04/25/2020
Dermatoscopy 06/27/2019 06/27/2020
Diathermy for Pain 04/25/2019 04/25/2020
Digital Breat Tomosynthesis 05/22/2018 05/22/2019
Discography 07/31/2018 07/31/2019
Durable Medical Equipment 08/22/2019 08/22/2020
Epidural Adhesiolysis 08/07/2018 08/07/2019
Eteplirsen (Exondys 51) for Muscular Dystrophy 01/16/2018 01/16/2019
External Counterpulsation/EECP 05/08/2018 05/08/2019
Gender Assignment and Reassignment Surgery 04/24/2018 04/24/2019
Genetic Testing 04/25/2019 04/25/2020
Gynecomastia Surgery 04/25/2019 04/25/2020
High Frequency Chest Wall Oscillation Vest 01/16/2018 01/16/2019
Hyperbaric Oxygen Therapy 06/27/2019 06/27/2020
Immune Globulin Therapy 05/22/2019 05/22/2020
Incontinence Alarms 06/26/2018 06/26/2019
Infertility/Assisted Reproductive Technology 04/17/2018 04/17/2019
Infliximab Biosimilar Products 02/26/2019 02/26/2020
Interspinous Process Decompression System (XStop®) 08/07/2018 08/07/2019
Intraoperative Neurophysiological Monitoring 04/24/2018 04/24/2019
Keratoconus and Medical Contact Lens 03/28/2019 03/28/2020
Laser Treatment of Skin Lesions 06/27/2019 06/27/2020
Magnetic Sphincter Augmentation (Linx) for GERD 02/27/2018 02/27/2019
Medical Necessity Definition 03/28/2019 03/28/2020
Medical Necessity Determination 03/28/2019 03/28/2020
Medications Covered Under Medical Insurance Policy 05/22/2019 05/22/2020
Medications, Services & Supplies NOT Medically Necessary 02/26/2019 (OPEN)
Mobile Outpatient Cardiac Monitoring 01/16/2018 01/16/2019
Nerve Graft with Radical Prostatectomy 07/10/2018 07/10/2019
Neuromuscular Stimulation 08/07/2018 08/07/2019
Neutralizing Antibody Testing in Multiple Sclerosis Patients 06/18/2018 06/18/2019
NICU Level of Care 02/26/2019 02/26/2020
Nitric Oxide Inh in Premature 08/14/2018 08/14/2019
Obstructive Sleep Apnea: Diagnosis and Treatment 04/17/2018 04/17/2019
Occipital Nerve Stimulation 06/27/2019 06/27/2020
Occupational Therapy 04/24/2018 04/24/2019
Off-Label Use of FDA Approved Drugs 05/22/2019 05/22/2020
Onasemnogene Abeparvovec (Zolgensma) 06/27/2019 06/27/2020
Organ Transplantation 05/22/2018 05/22/2019
Orthoptic and Vision Therapy 03/28/2019 03/28/2020
Outpatient Pulmonary Rehabilitation 07/03/2018 07/03/2019
Panniculectomy - Removal of Redundant Tissue 07/10/2018 07/10/2019
Peer-to-Peer (P2P) Opportunity 05/22/2019 05/22/2020
Peroral Endoscopic Myotomy for Esophageal Achalasia (POEM) 01/23/2018 01/23/2019
Phototherapy (Non-Neonatal) 06/27/2019 06/27/2020
Physical Therapy 01/23/2018 01/23/2019
Preterm Early-Term Deliveries 08/14/2018 08/14/2019
Private Duty Nursing 06/27/2019 06/27/2020
Prolotherapy 01/16/2018 01/16/2019
Proton Beam Radiation Therapy 06/27/2019 06/27/2020
Psychologic Evaluation for Medical Procedures 06/27/2019 06/27/2020
Psychological Testing 06/27/2019 06/27/2020
Regional Cerebral Blood Flow via Implanted Cerebral Thermal Perfusion Probe 07/03/2018 07/03/2019
Regional Sympathetic Blocks 08/07/2018 08/07/2019
Seizure Disorders: Invasive Treatments (Epilepsy Surgery) 08/22/2019 08/22/2020
Shockwave Treatment - Plantar Fasciitis 04/25/2019 04/25/2020
Sipuleucel-T (Provenge) 04/25/2019 04/25/2020
Speech Therapy 08/22/2019 08/22/2020
Spinraza (Nusinersen) 08/22/2019 08/22/2020
Synagis (Palivizumab) 08/22/2019 08/22/2020
Talimogene Laherparepvec (Imlygic) 04/25/2019 04/25/2020
Tech Assess of Tests and Assays for Response to Agents 10/22/2015 10/22/2016
Transcatheter Aortic Valve 09/18/2018 09/18/2019
Transcranial Magnetic Stimulation for Depression 09/18/2018 09/18/2019
Transoral Fundoplication 01/23/2018 01/23/2019
Trigger Point Injections 07/17/2018 07/17/2019
Urinary Incontinence Treatments 06/27/2019 06/27/2020
Urine Drug Monitoring 05/22/2019 05/22/2020
Vagus Nerve Stimulation 08/18/2016 08/18/2017
Ventricular Assist Devices (VAD) 01/16/2018 01/16/2019
Vertebroplasty Kyphoplasty Sacroplasty 08/07/2018 08/07/2019
Vitamin Assays 01/16/2018 01/16/2019
Voretigene Neparvovec-rzyl (Luxturna) 02/26/2019 02/26/2020
Xofigo 04/25/2019 04/25/2020

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Quality Improvement: Clinical Guidelines

Clinical Guidelines

Behavioral Health
Chronic Conditions

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Clinical Programs

An effective approach to healthcare requires a clinical touch

In the face of escalating healthcare costs and rapid medical advancements, we’re continually evaluating and evolving our policies. We use clinical data, industry-accepted guidelines, and other sources to inform our quality measurement procedures.

We’re as equally committed to supporting transparency, which helps us, and our network of providers, make informed decisions regarding the healthcare of our members.

Read more about our clinical programs and review processes.

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Medical Management

Medical Authorizations

Medication Authorization

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Care Coordination - Disease or Case Management

The philosophy of Scott and White Health Plan is to ensure that its members receive personalized, high-quality, cost-effective, comprehensive medical care. This health care should be consistently delivered by providers within the established Scott & White Hospital and Clinic system and/or through approved SWHP contracted providers.

In order to achieve our philosophical goals, the SWHP medical/nursing team utilizes the organized QA/UR plans to ensure members have access to high-quality medical care/treatment according to the provisions of their current SWHP benefit contract. Additionally, personalized case management by an assigned nurse Continuing Care Coordinator facilitates a comprehensive, multi-disciplinary approach to care pre-to-post hospitalization, which enhances the continuity of care and quality of life.

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Care Guidance - Complex Case Management (CCM)
Simplifying the Management of Complex Cases

SWHP seeks to assist members who have experienced a critical event or diagnosis that requires extensive use of resources. Personalized case management by an assigned Complex Case Manager facilitates a comprehensive, multi-disciplinary approach to promote member autonomy and enhance the continuity of care and the member's quality of life. By combining advocacy with open communications and resource management, we're able to promote cost-effective care interventions and outcomes. Case managers help patients with chronic illnesses, catastrophic illnesses, or injuries get the most out of their healthcare.

Our program helps transfer patients to specialized treatment facilities, ensuring their care needs are met. Patients, with support from their physician and family members, set goals that roadmap their recovery to a healthier status. The scope of services provided include:

  • • Initial health assessment status
  • • Case Management program education
  • • Member-specific care plan development
  • • Care plan progress reassessments and evaluation of adherence
  • • Regularly scheduled case manager contact, based on acuity
  • • Transition of care support between inpatient to other facilities or home
  • • Assistance in navigating and collaborating with providers and community resources

Participation is voluntary and there is no cost to our members.

To find out if Complex Case Management can benefit your patient, please call or fill out the Case Management Referral Form.

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Disease Management

We believe in a better, healthier life for all. We work with members to help with their chronic illnesses or conditions through the development of a collaborative treatment plan with their primary care provider and ensure they are monitoring their conditions.

Our predictive modeling tool analyzes claims and pertinent data to:

  • • Identify members with existing conditions
  • • Establish current risk levels
  • • Predict future risks

Members considered medium to high risk are assigned a dedicated health coach who helps identify personal goals and create a plan for self‐management. Through education, members are empowered to take control over the status of their health. For members in need of behavioral health services, our conditional guidance program identifies and addresses psychosocial issues. As they demonstrate a readiness to change, we guide members to make the behavior modifications necessary to achieve goals and improve health. Commercial members age 18+ qualify for ongoing guidance with:

  • • Asthma
  • • Chronic Back Pain
  • • Chronic Kidney Disease
  • • Chronic Obstructive Lung Disease (COPD)
  • • Cognitive Impairment
  • • Congestive Heart Failure
  • • Coronary Artery Disease (CAD)
  • • Crohn's Disease
  • • Diabetes
  • • Epilepsy/Seizures
  • • HIV/AIDS
  • • Hypertension
  • • Migraines
  • • Multiple Sclerosis (MS)
  • • Obesity
  • • Osteoarthritis
  • • Parkinson's Disease
  • • Post-Traumatic Stress
  • • Rheumatoid Arthritis
  • • Ulcerative Colitis

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Utilization Management Program

Our Utilization Management (UM) Program ensures members receive services in a timely, appropriate, and cost-effective manner.

Utilization Management Program Description

The UM Program Description details the decision-making process we use across our Commercial, Self-Insured, and Medicare lines of business. The program is evaluated and updated annually by senior management, approved by the Quality Improvement Committee with recommendations from the Utilization Management Committee.

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Telemedicine

As a physician/health professional who practices in Texas, you have the opportunity to strengthen your provider/patient relationships by offering telemedicine services.

Telemedicine and telehealth services are covered for fully insured commercial PPO, EPO, and HMO/POS plans in accordance with Texas Insurance Code, Chapter 1455. Reimbursement is based upon rates for equivalent face-to-face services. Medical policies, benefits, and eligibility are also determining factors for reimbursement.

SWHP provides general reimbursement information and fee schedule information based upon coding. Click on the Provider Login link or Create an Account to view this information. You may also request it from your Provider Representative or by calling SWHP.

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About Our Hospitalization Procedures for Members

We follow a review process for all emergency, elective, and scheduled hospital admissions.

Hospital Admission or Observation Status

Members are covered for life-threatening urgent and emergency care at any time in any facility. If any member requires observation or hospital admission, notify us within 24-48 hours of admission to receive consideration of SWHP coverage for the stay.

Call our Health Services Department at 1-254-298-3088 or 1-888-316-7947 Monday through Friday, 8 a.m. to 5 p.m.

Call our Health Services Department at 1-254-724-2111 after-hours, weekends, and holidays

When calling, have the following ready:

  • • Member Name or membership number from SWHP Card
  • • Day and time of admission or observation
  • • Route of admission (ER, urgent, scheduled clinic admit)
  • • Facility name and telephone number
  • • Admitting or attending physician or provider
  • • Telephone number for physician(s), or utilization review (U.R.) department
  • • Admitting diagnosis
  • • Scheduled or performed procedure(s)

Our Health Services Department (HSD) staff provides a confirmation number for billing purposes to the facility. This indicates that admission or observation has been called in within the authorized time frame. This is not an authorization for payment. You’ll be provided member benefits and approved length-of-stay (LOS). The HSD Utilization Management Clinician may need to obtain a report from the physician, utilization review, or case management department of the facility prior to determining SWHP coverage.

Pre-Admission Certification

All elective and scheduled admissions for selected procedures must be pre-approved by SWHP Medical Director(s) through the appropriate SWHP Authorization Form.

Concurrent and Continued Stay Review

HSD reviews each hospitalization from the time of patient admission or observation through discharge and follow-up care. Each hospitalization day must meet InterQual® and/or SWHP internally-developed criteria of medical necessity, as determined by Plan Medical Director(s). The surgical patient must be admitted on the day of surgery unless specific medical justification for earlier admission is provided and approved by the Plan Medical Director(s). If we do not authorize an extension of hospital days based on submitted medical justification, those days will not be paid.

Retrospective (Post-Service) Review

It is noted that the majority of determinations made by SWHP are related to benefit coverage interpretations according to the Evidence of Coverage (EOC) and/or Standard Plan Document (SPD) and do not involve issues of medical necessity or appropriateness. Other decisions about medical necessity or appropriateness are made by the SWHP Medical Director(s) with input from the treating clinical Practitioners as appropriate. SWHP benefit determinations are related to payment for care or services based upon input from the Practitioner/Provider and according to the terms of the benefit contract.

HSD, delegated reviewers, or SWHP Medical Nurse Auditor(s) conduct Retrospective (Post-Service) reviews on cases not reviewed during the inpatient or concurrent review process. Cases may be missed due to the type or frequency of test or procedure when medical records were unavailable or the patient was admitted and discharged from a facility or provider’s care before a report could be obtained or records reviewed (i.e., situations in which the case and/or medical records have never been reviewed by SWHP due to circumstances beyond our control).

This does not include subsequent review of services for which prospective or concurrent reviews were previously conducted. When retrospective (Post-Service) review is performed, the review is based on written screening criteria (InterQual® or internally-developed SWHP Screening Criteria) established and annually updated with appropriate involvement from physicians (practicing physicians) and other healthcare providers. The HSD, delegated reviewer, or Medical Nurse Auditor reviews any potential issues regarding medical necessity or appropriateness with the Plan Medical Directors(s). No medical necessity denials are issued without Medical Director review and approval. If any denial is issued, appeal rights are provided to both the Member and the Practitioner or Provider.

Some retrospective reviews may be conducted to collect data for health or medical care evaluation studies. These are not related to the payment of claims.

For information or clarification, contact our Health Services Department at 1-254-298-3088 or 1-888-316-7947.

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Emergency Observation and Inpatient Services

SWHP/ICSW Members are covered for life-threatening urgent and emergency care at any time in any facility. If any member requires observation or hospital admission, notify us as soon as possible post-stabilization, within 24-hours of admission to receive consideration of SWHP coverage for the stay. If requesting inpatient level of care, include a summary of clinical presentation to support the request. An assigned SWHP Utilization Review nurse reviews the request based on a combination of evidenced-based clinical guidelines, NCD/LCD and/or medical policy and responds to the admission request within 24-48 hours. If approved, concurrent review between the hospital case manager and the SWHP Utilization Review nurse should occur during admission stay.

Services Provided by Out-of-Network or Non-contract Providers

SWHP/ICSW provides a variety of benefit plans . Some lines of business (e.g. PPO/POS) have an out of network benefit. If the member stays in an out of network facility, the member may be responsible for the remainder of the bill regardless of the authorization. To minimize balance-billing costs, we encourage you to call us for assistance in transferring to an in-network facility.

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